Joining the YorEnergy Supplier Marketplace - Guidance for contractors
Welcome to our online application process for contractors seeking to join our Supplier Marketplace. The YorEnergy Supplier Marketplace is a collective term for two separate procurement systems which service different YorEnergy customers. The two procurement system are as follows:
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A pre-approved list of contractors - that will predominantly be asked to quote for projects that have been generated from the residential homeowner market where the homeowner is the buyer of the works and/or services.
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A dynamic purchasing system (DPS) - that will be used to procure suppliers to fulfil larger scale projects that are being commissioned directly by YorEnergy on behalf of our clients who are predominantly Local Authorities, Housing Associations and other public sector bodies. In this procurement system YorEnergy will be the buyer of the services and works from the DPS.
This page provides comprehensive guidance on completing the application. Our aim is to ensure a transparent and efficient process, facilitating your successful inclusion in the programme. Ou priority is to establish the Approved list first in orderr to support the growing number of residential homeowner customers YorEnergy is currently supporting. However, it is our ambition to establish a dynamic purchasing system (DPS) in due course and applicants who complete this online process will automatically enrol onto the DPS when it goes live.
Start your approved list application today.
If you're ready to join a marketplace that values quality, experience, and reliability, we invite you to apply to become a supplier with YorEnergy. Click the button below to progress to the online Supplier Selection Questionnaire and supporting documents.
DPS Mechanics
What is a Dynamic Purchasing System (DPS)?
A Dynamic Purchasing System DPS is an electronic procurement process used by public bodies to purchase commonly used goods, works or services. It can only be established using the published EU procurement rules and must be open throughout its duration for the admission of any provider that satisfies the selection criteria. The DPS will be administered electronically via the YorEnergy portal. YorEnergy Ltd is managing this procurement process in accordance with the Public Contracts Regulations 2015 (the “Regulations”) as amended.
The benefits of utilising a DPS in procurement are:
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Reduced timescales for procurement within it
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Quick and simple for suppliers
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Fully electronic
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More operator input
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It's a 'live' framework – allowing new operators to join at any time
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Rejected suppliers can reapply to join the DPS
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Numerous framework agreements for similar projects can be condensed into one DPS
Anyone, at anytime, can apply to join the YorEnergy Approved List and DPS, and subject to applicant’s satisfying the minimum requirements, we welcome the opportunity to work with a diverse range of suppliers across various categories and sub-categories of works and services we are particularly keen to encourage the participation of local suppliers, small business and those owned and operated by underrepresented groups.
There is no charge to join the DPS and although every effort has been taken to make the qualification process as simple as possible, we appreciate that the process can take time and effort with no guarantee of a contract. Please ensure you have reviewed the DPS Document pack prior to starting your application. This contains all the relevant documentation, guidance and terms and conditions pertaining to DPS membership. We have summarised the context of each of the documents in the DPS Document Pack, to help you understand each one.
A DPS is a two stage process. Stage 1 is completion of the joining pack and stage 2 is a competitive tender process. All registered companies will be notified of tender opportunities for the lots they are registered for.
Step-by-Step Application Process
Step 1: Registration
To start the application process, contractors must first register an expression of interest. To do this follow these steps:
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Fill in your basic details such as name, company name, email address, and contact number.
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Click submit.
Step 2: Joining Pack
Once we have reviewed your expression of interest we will send you the YorEnergy Approved List / DPS document pack by email.
Please ensure you have reviewed the DPS Document pack prior to starting your application. The pack contains all the relevant documentation, guidance and terms and conditions pertaining to DPS membership.
We have summarised the context of each of the documents in the DPS Document Pack, to help you understand each one.
The application pack includes:
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Document Name | Brief Description | Supplier required to complete | Document URL |
|---|---|---|---|
Technical Qualifications &Trade Association Membership Form | Document to obtain details of professional trade association membership relevant to each subcategory.
| Yes | https://www.yorenergy.co.uk/_files/ugd/c46274_f0208e813a3347bda343746de550170c.xlsx?dn=SSQ%20Form%20and%20Technical%20Capabilities.xlsx |
Specification
General Specification
Works Specification | Document to support bidders in the development of their bid and to provide a detailed set of minimum standards for the Contractor to adhere to in the delivery of the Contract. | No | https://www.yorenergy.co.uk/_files/ugd/c46274_eb1a460a57e84d848531d1dc6aedbd2f.pdf |
DPS Agreement | The contract between YorEnergy and any supplier that has successfully registered with us. The contract covers how the DPS is to be used, expected standards of performance during DPS measurement and general access. | Yes | https://c4627499-6d82-425d-89b5-c3993d75334a.usrfiles.com/ugd/c46274_034c98ff9940435ab3b95cb4ae079b6e.pdf |
DPS Summary Guide | This document – provides an overview of the DPS joining process and the associated documents. | No | https://www.yorenergy.co.uk/_files/ugd/c46274_722e076de40e4957a27d41c9b0a8ab9e.pdf |
Invitation to Participate (ITP) | Document to outline the key features of the DPS and how and when it will operate | No | https://www.yorenergy.co.uk/_files/ugd/c46274_5de4cd37f1214490b6a4705e416ac586.pdf |
Supplier Guidance for Standard Selection Questionnaire (SSQ) | Information on the questions included in the SSQ and the information required | No | https://www.yorenergy.co.uk/_files/ugd/c46274_fdfd8b97ffd340e68171323c2c4a6653.pdf |
Standard Selection Questionnaire Response Form (SSQ) | Spreadsheet for contractors to respond to the standard selection questions | Yes | https://www.yorenergy.co.uk/_files/ugd/c46274_f0208e813a3347bda343746de550170c.xlsx?dn=SSQ%20Form%20and%20Technical%20Capabilities.xlsx |
Pre-Qualification Guidance | Information on the Evaluation Methodology that suppliers need to complete to assess their suitability to join the DPS and the completion process | No | https://www.yorenergy.co.uk/_files/ugd/c46274_6e3b83c5773b4dc1a910eeb8675e1b3b.pdf |
Step 3: Review and Submit Application
The minimum technical requirements for the DPS are detailed in section 4 of the Invitation to Participate (ITP) document. To enable the buying organisation to assess a Tenderers technical capability, Tenderers must complete Document 5 - Technical Capability and Trade Associations.
Applicants can select multiple lots so long as they hold active accreditations and are competent in the installation of the respective lot. In all cases, Tenderers are invited to upload accompanying evidence (e.g., certificates, membership confirmation, references, etc) with their applications. This is for information purposes only and not supplying this information at this stage will not prevent an applicant from registering on the approved list or DPS.
Once you have read all the relevant documents send your completed application by email to: supplier.applications@yorenergy.co.uk.
Evaluation Process
Our evaluation team will review your application within 10 days of receiving your application. YorEnergy is working with our partner's CYD Innovation who will be evaluating applicants to ensure that they meet the required certifications and eligibility criteria.
Approval and Notification
If an applicant satisfies the minimum requirements they will be added to the pre-approved list.
If you have failed to satisfy the minimum requirements then you will receive notification with feedback by email. Applicants are welcome to reapply at any time.
Start your approved list application today.
If you're ready to join a marketplace that values quality, experience, and reliability, we invite you to apply to become a supplier with YorEnergy. Click the button below to progress to the online Supplier Selection Questionnaire and supporting documents.
Approved List Mechanics
The purpose of this list is to develop a range of suitable qualified and experienced set of suppliers that are capable of fulfilling products, works and services predominantly for the residential retrofit market.
YorEnergy has a unique B2C offering to the general public which acts as a lead generation, qualification and project scoping system for the general public that are looking to save money on their energy bills, decarbonise their homes and make their home energy systems more efficient. Through this offering YorEnergy will issue mini competitions through our supplier marketplace for Suppliers to respond to individual home owner retrofit projects. These residential customers will have been supported by an impartial and qualified Retrofit Assessor and/or Retrofit Co-ordinator to understand their project requirements and produce a Statement of Works for the product, services and works they wish to obtain quotes for.
Suppliers that are successful in being approved onto the YorEnergy Approved List will then be able to get access to each project through the Online Supplier Marketplace System and issue quotations for these jobs based on the information provided in the Statement of Works and any other documentation provided.
Homeowners will have full responsibility for choosing the supplier that they wish to undertake their project from the range of suppliers that have submitted quotations.
Importantly, all contractual relationships within the Approved List will be directly between the homeowner and the supplier not between YorEnergy and the supplier. The homeowner will be responsible for signing off all products, services and works as complete and approved. The homeowner will then notify YorEnergy that the job is complete and complete satisfaction ratings with the supplier to inform future mini-competitions.
The following summarises the above process into a step by step process:
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YorEnergy Lead Generation: YorEnergy generates leads, qualifies potential customers, and defines the scope of retrofit projects for homeowners seeking to improve their home energy systems.
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Statement of Works Development: Homeowners will have been assisted by a Retrofit Assessor and/or Retrofit Coordinator to determine their project requirements and create a Statement of Works detailing the products, services, and work needed for the project.
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Supplier Competition: YorEnergy will host mini-competitions via their Supplier Marketplace, wherein approved Suppliers can bid on individual homeowner retrofit projects.
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Supplier quotation: Suppliers on the YorEnergy Approved List can then access each project through the Online Supplier Marketplace System and submit quotes based on the Statement of Works and other provided documentation.
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Supplier Selection: Homeowners are solely responsible for selecting the supplier they want for their project from the pool of Suppliers who have quoted.
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Contracting: All contractual agreements within the Approved List are directly between the homeowner and the supplier, not between YorEnergy and the supplier.
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Installation and completion: The supplier will complete the installation as per their agreed quotation and the home owner will sign off the project as complete notifying YorEnergy and registering their satisfaction with the supplier.
The steps above provide an overview of the process however more details of each part of these mechanics are provided within the tender documentation.
Frequently Asked Questions
What if I encounter technical issues during the application process?
If you face any technical difficulties, please contact our support team at supplier.applications@yorenergy.com or call 01904 211221. We are here to assist you.
How long does the evaluation process take?
The evaluation process typically takes 10 days although there may be exceptions. You will always hear from us with regards to the status of your application.
Can I update my application after submission?
Once submitted, you cannot make changes to your application. However, if critical information needs updating, please contact our support team for assistance.
What happens if my application is not approved?
If your application is not approved, you will receive feedback outlining the reasons. You may reapply after addressing the specified concerns.
What happens if I want to update my information?
If you want to update your information or withdraw then please let us know in writing by emailing supplier.applications@yorenergy.co.uk.